The Internal Audit Agency (IAA) is an Autonomous Integrity Institution established by an Act of Legislature with the mandate to establish, direct and control Internal Audit Functions across all branches of government including the Executive, Legislative & Judiciary.
As a result of government transition, vacancies have been created in the Internal Audit Agency that need to be refilled. In view of the aforesaid, IAA invites interested applicants for the various positions stated below.
As an Integrity Institution, candidates for any position in the IAA are required to be of high ethical standing and uphold the IFAC Code of conducts for professional accountants & auditors. These include Integrity, Confidentiality, Objectivity, Professional Competence & Due Care, and Professional Behavior.
JOB DESCRIPTION
GENERAL INFORMATION
Job Title
Executive Director for Administration
Reports to
Deputy Director General for Administration
Replace by
Human Resources Director
Department
Department of Administration
Division/Section/Unit/Office
Office of the Executive Director for Administration
Employment Status
Full-Time
Working Conditions
Conducive Working Environment
Effective Date
August 5, 2024
CONTACT AND RELATIONSHIP
Internal Contact
Work areas (Sections, Units, and Offices) in Audit and Administration Departments
External Contact
MACs, donors/development partners, and other stakeholders
Supervises
Work areas in the Administration Department
BASIC FUNCTION
The Executive Director for Administration shall lead, oversee, and direct personnel responsible for the Agency’s administrative function and coordinate with Executive Directors of other departments. Activities shall include managing administrative staff, guiding administrative operations, supervising the disbursements of funds, monitoring budgets, improving information systems, overseeing human resources requirements, updating senior executives, and developing and implementing operating plans. The Director shall be tasked with coordinating daily operational functions, streamlining management systems, supervising heads of work areas in the Administration Department, and improving efficiency. The Director shall be results-driven and ethical, with strong leadership skills, analytical and strategic thinking abilities, ability to multi-task, and excellent interpersonal skills to manage and improve the efficiency of the Agency’s operations. The Director shall streamline operations, ensure that administrative functions run smoothly, eliminate wastage, and improve the Agency’s financial standing through accurate expenditure monitoring and budget forecasting. The Director shall focus on strategic planning, harmonizing operations, and improving the Agency and employees’ performances.
DUTIES AND RESPONSIBILITIES
Supervisory Responsibilities: In consideration with the Deputy Director General for Administration, the Executive Director for Administration shall: Have direct supervision over all organizational sections and units within the Department of Administration Direct and oversee all administrative personnel. Supervise the conduct of performance evaluations that are timely and constructive. Duties and Responsibilities: The Executive Director for Administration shall: Oversee day-to-day operations of the Administration Department. Collaborate with all management staff to identify and deliver the required administrative support for the Agency. Supervise the development, maintenance & effective implementation of the Agency’s administrative, financial, and operating policies. Ensure that the Agency complies with applicable laws and regulations for its administrative and financial operations. Represent the Agency on key administrative decision-making engagements. Collaborate with other management staff to draft and implement annual administrative work plans. Oversee the hiring, placement training and development of staff. Play leading role in contract negotiation and contracting arrangement with vendors. Maintain the Agency’s relationships with external parties, including MACs, donor/development partners, and anti-graft institutions. Liaise with work areas in Administration on activities and support activities of the Audit Departments. Update executives on routine administrative operations and external engagements. Perform other related duties as assigned by the Deputy Director General for Administration and Director General.
MINIMUM QUALIFICATIONS AND REQUIREMENTS
Education and Experience The Director shall have the following minimum education and experience: Master’s degree or above in Business Administration or related field or Bachelor in related administration fields, plus Law Degree. Ten (10) years or more of progressive working experience in a reputable organization in public administration, business administration, law, education, finance, accounting, and/or related fields, with five (5) years in a supervisory capacity. Required Skills/Abilities: Reliable and self-motivated. Excellent verbal and written communication skills. Excellent problem-solving skills. Strong leadership qualities and supervisory skills. Broad knowledge of departments, their functions, and attention to detail. Budget management experience. Professional and tactful interpersonal skills with the ability to interact with a variety of personalities. Excellent time management skills with proven ability to meet deadlines. Proficient in the use of computers and applications. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Attend various meetings within and outside the premises of the Agency. Key Deliverables: Department work plan development and implementation. Training plans development and implementation. Performance evaluation of work areas and personnel. Updates and reports on administrative activities—monthly and quarterly. Annual performance report on Administrative Function. Quarterly funds flows from Ministry of Finance to the agency Recruitment and retention of personnel. Continuous professional education (CPE) for enhanced and quality performance.
CONDITION OF SERVICE AND WORKING TOOLS
The Executive Director for Administration shall be provided with the working tools and an appropriate, conducive, and safe working environment to effectively perform the duties required.
JOB DESCRIPTION
Job Title
Sector Director (Two positions)
Reports to
Executive Director for Special Audits
Department
Special Audits Department
Employment status
Full time
Working Conditions
Conducive Working Environment
Effective Date
August 5, 2024
Basic Description
The Sector Director of Internal Audit is a position that operates within the Audit Services and Special Audit Departments. The Sector Director supervises Directors, Audit Managers and Audit Supervisors, and other Internal Auditors, within the assigned government sector. The purpose of the position of Sector Director is to develop, train and retain individuals with the competencies, qualifications, professionalism and skills to execute the duties and responsibilities of sector director in the normal day to day internal audit practice. S/He will have the responsibility to perform job functions to meet the standards of accuracy, completeness, consistency, and timeliness.
Functional Responsibilities
Plan, direct, manage, and supervise internal audit activities within the assigned GOL sector and recommend improvements of the effectiveness of governance, risk management, control systems. Review all reports such as post audits quarterly, risk register, audit recommendations tracker and all other issues emanating from sector entities, and communicate results to the Executive Directors for Audit Services and Special Audits. Ensure that Internal Audit activities are properly documented, reviewed, and retained and reports are accurate, complete, reliable, timely and useful. Design a Sector Supervision/Monitoring Plan to include all entities within the sector, and become abreast of all internal audit activities within sector entities. Organize quarterly sector meetings with all heads of internal audit functions, and communicate minutes and recommendations to the Executive Directors for audit Services and Special Audits. Perform the duties and responsibilities of Sector Director of Internal Audit as required by the International Standards for the Professional Practice of Internal Auditing as promulgated by The Institute of Internal Auditors. Develop a consolidated annual risk register of the sector entities to identify risks and control issues that pose threats to the achievement of objectives. Develop a consolidated sector risk-based plan and strategies that align with and support the overall mission, vision, and strategic goals of the sector entities. Liaise with heads of functions to collate and communicate significant risk and control issues to the EDs and subsequently to heads of entities, IAA and ARICs or Audit Committee, where applicable. Ensure that sector entities’ Internal Audit operations are effective and efficient in meeting established goals and objectives of public sector entities. Promote the privacy and protection of information, including control of information within and outside the Internal Audit within the Sector. Ensure that resources are efficiently and effectively deployed to meet the goals and objectives of the Sector’s Internal Audit functions. Ensure quality and continuous improvement in the activities of the Internal Audit to meet emerging challenges, business opportunities, current realities, best practices in internal auditing and assurance services, and any other issues that may arise. Perform any other duties and responsibilities as may be required to ensure effective and efficient performance of the Sector’s Internal Audit Functions. Education & Experience requirements The Sector Director shall possess a minimum of Master Degree Accounting, Economics, Finance and Business Management, or equivalent qualification. Professional Certification as CIA, CISA, CA, CPA, or ACCA and member of a professional body like LICPA will be a major advantage. The Sector Director shall possess a minimum of 7 years cumulative working experience in a reputable organization, five (5) of which shall be as auditor (Internal Auditor or External Auditor), and the remaining years in Accounting, or similar functions,
JOB DESCRIPTION/ TOR
GENERAL INFORMATION
Job Title
Audit Manager
Department
Audit Services
Division/Section/Unit/Office
Audit Services / MAC
Employment Status
Full-Time
Working Conditions
Conducive Working Environment
Effective Date
August 5, 2024
CONTACT AND RELATIONSHIP
Internal Contact
Audit Department
External Contact
MAC
Reports to
Executive Director for Audit Services
Supervises
Staff assigned
Effective Date
August 5, 2024
BASIC FUNCTION
The Audit Manager shall be responsible for heading, supervising, and managing the internal audit function at MAC.
DUTIES AND RESPONSIBILITIES
The Audit Manager shall serve as Head of the Internal Audit Unit at an assigned Ministry Agency or Commission (MAC) and perform similar duties and responsibilities as the Director and Deputy Director of Internal Audit. The Audit Manager shall occupy supervisory and leadership roles within the Audit Department and planning and execution of internal audit activities at the MAC. These duties and responsibilities include: Manage, direct, control, and coordinate internal audit functions at the MAC. Provide independent, objective assurance and consulting activities designed to add value and improve the MAC’s operations. Provide assurance on financial, managerial, and operating activities at the MACs to ensure conformance with laws, regulations, policies, and standards that are applicable. Provide assurance that established controls are in place and support the efficient management of resources at the MAC. Provide assurance that plans, goals, and objectives at the MAC are achieved timely and properly. Provide assurance that risks are adequately managed at the MAC. Implement programs to uncover and prevent fraud at the MAC. Support the establishment of processes at the MAC that are fully and regularly informed about problems/deficiencies related to programs and operations and the necessity for appropriate corrective action. All other tasks as may be assigned by the Director for Audit Services, Deputy Director General for Internal Audit, and/or Director General.
MINIMUM QUALIFICATIONS AND REQUIREMENTS
Education and Experience: The Audit Manager shall have the following minimum education and experience: Bachelor’s degree in business administration, with emphasis in Accounting, Finance, Audit, or related field Four (4) years of cumulative working experience in a reputable organization, two of which shall be as auditor (Internal or External Audit), and the remaining in accounting, finance, auditing, or business-related field. Supervisory or managerial experience will be a major advantage. Required Skills/Abilities: Reliable and self-motivated. Excellent verbal and written communication skills. Excellent problem-solving skills. Strong leadership qualities and supervisory skills. Broad knowledge of departments, their functions, and attention to detail. Strong financial and analytical skills. Professional and tactful interpersonal skills with the ability to interact with a variety of personalities. Excellent time management skills with proven ability to meet deadlines. Proficient in the use of computers and applications. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Attend various meetings related to audit activities. Key Deliverables: The Audit Manager shall deliver the following outputs: Annual Audit Work Plan. Annual performance report. Timely quarterly reports on activities. Annual risk assessment. Quarterly updates of audit recommendations tracker. Periodic reports on audits conducted. Annual approved and revised internal audit charter. Continuous professional education (CPE) for enhanced and quality performance.
CONDITION OF SERVICE AND WORKING TOOLS
The Audit Manager shall be provided with the working tools and an appropriate, conducive, and safe working environment to effectively perform the duties required at the MAC.
JOB DESCRIPTION/TOR
GENERAL INFORMATION
Job Title
Audit Supervisor
Department
Audit Services
Division/Section/Unit/Office
Internal Audit/ MACs
Employment Status
Full-Time
Working Conditions
Conducive Working Environment
Effective Date
August 5, 2024
CONTACT AND RELATIONSHIP
Internal Contact
Audit Department
External Contact
MAC
Reports to
Director for Audit Services
Supervises
Staff assigned
BASIC FUNCTION
The Audit Supervisor shall be responsible for heading, supervising, and managing the internal audit function at MAC.
DUTIES AND RESPONSIBILITIES
The Audit Supervisor shall serve as Head of the Internal Audit Unit at an assigned Ministry Agency & Commission and performs similar duties and responsibilities as the Director of Internal Audit, Deputy Director of Internal Audit, and Audit Manager. The Audit Supervisor shall occupy supervisory and leadership roles within the Audit Department and planning and execution of internal audit activities at the MAC. These duties and responsibilities include: Manage, direct, control, and coordinate internal audit functions at the MAC. Provide independent, objective assurance and consulting activities designed to add value and improve the MAC’s operations. Provide assurance on financial, managerial, and operating activities at the MACs to ensure conformance with laws, regulations, policies, and standards that are applicable. Provide assurance that established controls are in place and support the efficient management of resources at the MAC. Provide assurance that plans, goals, and objectives at the MAC are achieved timely and properly. Provide assurance that risks are adequately managed at the MAC. Implement programs to uncover and prevent fraud at the MAC. Support the establishment of processes at the MAC that are fully and regularly informed about problems/deficiencies related to programs and operations and the necessity for appropriate corrective action. Ensure that routine internal audit activities are carried out at the MAC to yield the desired results that shall include: an internal audit charter, risk assessment, audit work plans, quarterly reports, audit recommendations tracker, annual reports, and post-audit reports. All other tasks as may be assigned by the Director for Audit Services, Deputy Director General for Internal Audit, and/or Director General.
MINIMUM QUALIFICATIONS AND REQUIREMENTS
Education and Experience: The Audit Supervisor shall have the following minimum education and experience: Bachelor’s degree in business administration or related field. Three (3) years of cumulative working experience in a reputable organization, two of the areas of accounting, finance, auditing, or business-related field, with one (1) year in a supervisory capacity. Required Skills/Abilities: Reliable and self-motivated. Excellent verbal and written communication skills. Excellent problem-solving skills. Strong leadership qualities and supervisory skills. Broad knowledge of departments, their functions, and attention to detail. Strong financial and analytical skills. Professional and tactful interpersonal skills with the ability to interact with a variety of personalities. Excellent time management skills with proven ability to meet deadlines. Proficient in the use of computers and applications. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Attend various meetings related to audit activities. Key Deliverables: Annual work plan and budget. Annual performance report. Timely quarterly reports on activities. Annual risk assessment. Quarterly updates of audit recommendations tracker. Periodic reports on audits conducted. Annual approved and revised internal audit charter. Continuous professional education (CPE) for enhanced and quality performance and Others
CONDITION OF SERVICE AND WORKING TOOLS
The Audit Supervisor shall be provided with the working tools and an appropriate, conducive, and safe working environment to effectively perform duties required at the MAC.
All applications should be submitted in hard copy or soft copy to the addresses below on or before July 16, 2024. All applications must be accompanied by a Cover Letter, clearly stating the position applied for in the subject line.
Please note that only shortlisted candidates will be contacted.